BYLAWS
OF
MARINA HILLS PLANNED COMMUNITY ASSOCIATION
ARTICLE I
NAME AND LOCATION
The name of the corporation is MARINA HILLS PLANNED COMMUNITY ASSOCIATION,
hereinafter referred to as the "Master Association". The principal
office of the Association shall be located in Orange County, California.
Meetings of Members, delegates and directors shall be held within the
Properties (defined in Declaration) or as close thereto as practicable.
ARTICLE
II
DEFINITIONS
Section 2.1. The definitions, contained in the Master-Declaration are
incorporated by reference herein.
Section 2.2. "Master Declaration" shall mean and refer to the
Declaration of Covenants, Conditions and Restrictions and Reservation
of Easements for Marina Hills Planned Community recorded on the 3rd day
of
September 1987, as Instrument No. 87-502874, Official Records, Orange
County.
ARTICLE III
DELEGATE ELECTION AND DELEGATE MEETINGS
Section 3.1. Delegates: Members shall elect Delegates to act on their
behalf as set forth in Article IV, Section 4.4., of the Master Declaration.
The
number of votes (i.e., voting power) held or represented by each Delegate,
the manner in which Members shall elect Delegates, and the manner in
which each Delegate shall cast votes held by her or him shall be set
forth in
the Master Declaration, and the provisions of the Master Declaration
governing all such matters are specifically incorporated herein by this
reference.
Section 3.2. Annual Meeting: The first annual meeting of the Delegates
of the Master Association shall be held not less than ten (10) days nor
more than sixty (60) days after the first meeting of the Members in the
first Delegate District to hold such meeting in accordance with Section
4.4(c)(i) of the Master Declaration. Subsequent regular annual meetings
of the Delegates shall be held within thirty (30) days of the same day
of the same month of each year thereafter, at the hour of 7:00 o'clock
p.m. If the day for the annual meeting of the Delegates is a legal holiday,
the meeting will be held at the same hour on the first day following
which is not a legal holiday. The meetings of the Delegates shall be
open to
attendance by all Members and Mortgagee representatives to the extent
of the permissible capacity of the meeting room.
Section 3.3. Special Meetings: Special meetings of the Delegates may
be called at any time by the vote for such a meeting by a majority of
a quorum
of the Board of Directors, and shall be called upon written request of
the Members representing not less than five percent (5%) of the voting
power of the Master Association. If the Master Association is the obligee
under a bond or other arrangement to secure performance of the commitment
of the Declarant to complete Master Association Maintenance Area improvements
which have not been completed prior to the close of escrow of the sale
of the first Condominium or Lot, and the provisions relating to such
bonding contained in the Master Declaration are applicable, a special
meeting of
Delegates may be called in accordance with the provisions of the Master
Declaration which provisions are incorporated by reference herein.
Section 3.4. Notice and Place of Meetings: Written notice of each meeting
of the Delegates shall be given by, or at the direction of, the secretary
or person authorized to call the meeting, by mailing a copy of such notice,
postage prepaid, first-class or registered, at least twenty (20) but
not more than ninety (90) days before such meeting to each institutional
lender
requesting notice and to each Delegate entitled to vote thereat, addressed
to the Delegate's address last appearing on the books of the Master Association,
or supplied by such Delegate to the Master Association for the purpose
of notice. Such notice shall specify the place, day and hour of the meeting,
and, in the case of a special meeting, the purpose of the meeting. Meetings
shall be held at a location on the Property whenever possible, and when
not, at the principal office of the Master Association or such other
suitable place convenient to the Owners as may be designated by the Board
of Directors.
Unless unusual conditions exist, meetings shall not be held outside the
county in which the Properties are located.
Section 3.5. Quorum: The presence either in person or by proxy, at any
meeting, of Delegates representing a majority of the Members' voting
power of the Master Association, shall constitute a quorum for any action
except
as otherwise provided in the Articles of Incorporation, the "Master
Declaration, these Bylaws or the applicable provisions of the Corporations
Code. If, however, such quorum shall not be present or represented at
any meeting, the Delegates entitled to vote thereat shall have power
to adjourn
the meeting from time to time without notice other than announcement
at the meeting, to a time not less than five (5) days nor more than thirty
(30) days from the time the preceding meeting was called, and the required
quorum at any such subsequent meeting shall be twenty-five percent (25%)
of the voting power of the Master Association. If a time and place for
the adjourned meeting is not fixed by those in attendance at the original
meeting, or if for any reason a new date is fixed for the adjourned meeting
after adjournment, notice of the time and place of the adjourned meeting
shall be given to Delegates in the manner described for regular meetings.
Section 3.6. Proxies: At all meetings of Delegates, each Delegate may
vote in person or by proxy. All proxies shall' be in writing and filed
with
the secretary before the appointed time of each meeting. Every proxy
shall be revocable and shall automatically cease upon conveyance by the
Delegate
of his Condominium or Lot, or upon receipt of notice by the Secretary
of the Board of the death or judicially declared incompetence of such
Delegate.
Section 3.7. Voting: As used in these Bylaws, and the Master Declaration,
the term "Majority of Delegates" (or other specified percentage)
shall mean those Delegates holding a majority (or other specified percentage)
of the voting power of the membership in the Master Association. Notwithstanding
the foregoing, unless otherwise expressly provided in these Bylaws or
the Master Declaration, any action which may be taken by the Master Association
may be taken by a majority of a quorum of the Delegates of the Master
Association.
Section 3.8. Actions Without a Meeting: The
Delegates to the Master Association may take actions and exercise those powers
and duties created by these
Bylaws or the Master Declaration without a meeting if all of the Delegates
consent in writing to the action to be taken. If the Delegates resolve
by unanimous consent to take an action, an explanation of the action
taken shall be posted in prominent places within the Association Property
as
the Delegates may direct which is calculated to give notice to all the
Members of the Master Association within three (3) days after the written
consents of all Delegates have been obtained.
ARTICLE IIIA
MEETINGS OF
MEMBERS AND VOTING
Section 3A.01. Place of Meetings of Members: Meetings of the Members
shall be held on the Property, or such other suitable place as proximate
thereto
as practicable, in Orange County, convenient to the Owners, as may be
designated by the Board of Directors.
Section 3A.Q2. Annual Meetings of Members: The First Annual Meeting of
Members will be held on or about August 27, 1997. Thereafter, the Annual
Meetings of the Members shall be held on or about the anniversary date
of the First Annual Meeting. At each Annual Meeting there shall be elected,
by ballot of the Members, a Board of Directors of the Association, in
accordance with the requirements of Article IV of these Bylaws. The Members
may also
transact such other business of the Association as may properly come
before them. Each first Mortgagee of a Condominium in the Project may
designate
a representative to attend all Annual Meetings of the Members.
Section 3A.03. Special Meetings of Members: It shall be the duty of the
Board to call a Special Meeting of the Members, as directed by resolution
of a majority of a quorum of the Board of Directors, or upon receipt
by the Secretary of a petition signed by Members representing at least
five
percent (5%) of the total voting power of the Association. The notice
of any Special Meeting shall be given within twenty (20) days after adoption
of such resolution or receipt of such petition and shall state the time
and place of such meeting and the purpose thereof. The Special Meeting
shall be held not less than thirty five (35) days nor more than ninety
(90) days after adoption of such resolution or receipt of such petition.
No business shall be transacted at a Special Meeting except as stated
in
the notice. Each first Mortgagee of a Condominium in the Project may
designate a representative to attend all Special Meetings of the Members.
Section 3A.04. Notice of Meetings to Members: It
shall be the duty of the Secretary to send a notice of each Annual or
Special Meeting by first-class
mail, at least
ten (10) but not more than ninety (90) days prior to such meeting, stating
the purpose thereof, as well as the day, hour and place where it is to
be held, to
each Member of record, and to each first Mortgagee of a Condominium, which
Mortgagee has filed a written request for notice with the Secretary.
The notice may set
forth time limits for speakers and nominating procedures for the meeting. The
notice of any meeting at which Directors are to be elected shall include the
names of all those who are nominees at the time the notice is given to the
Members. The mailing of a notice, postage prepaid, in the manner provided
in this Section,
shall be considered notice served, forty eight (48) hours after said notice
has been deposited in a regular depository of the United States mail. Such
notice shall be posted in a conspicuous place on the Common Property,
and such notice
shall be deemed served upon a Member upon posting if no address for such Member
has been then furnished the Secretary. The Board of Directors may fix a date
in the future as a record date for the, determination of the Members entitled
to notice of any meeting of Members. The record date so fixed shall be not
less than ten (10) nor more than sixty (60) days prior to the date of
the meeting.
Only Members who on the record date for notice of the meeting are entitled
to vote thereat, shall be entitled to notice of the meeting, notwithstanding
any
transfer of or issuance of Membership certificates on the books of the Association
after the record date.
Section 3A.05. Quorum: The presence at the meeting of Members or proxies
or any combination thereof entitled to cast a majority of the voting
power of
the Association
shall constitute a quorum for any action except as otherwise provided in the
Association's Management Documents. The Members present at a duly called or
held meeting at which a quorum is present may continue to transact business
until
adjournment, notwithstanding the withdrawal of enough Members to leave less
than a quorum, if any action not taken (other than adjournment) is approved
by at
least a majority of the voting power required to constitute a quorum.
Section 3A.06. Adjourned Meetings: If
any meeting of Members can not be organized because a quorum is not present,
a majority of the Members
who are present,
either in person or by proxy, may adjourn the meeting to a time not less than
five (5)
days nor more than forty-five (45) days from the time the original meeting
was called, at which meeting the quorum requirement shall be the presence in
person
or by proxy of the Members holding at least twenty five percent (25%) of the
voting power of the Association. Such an adjourned meeting may be held without
notice thereof as provided in this Article IIIA, provided that notice is given
by announcement at the meeting at which such adjournment is taken. If, however,
such an adjourned meeting is actually attended, in person or by proxy, by Members
having less than one third (1/3rd) of the voting power of the Association,
notwithstanding the presence of a quorum, no matter may be voted upon except
such matters notice
of the general nature of which was given pursuant to Section 3A.04 hereof.
Section 3A.07. Order of Business: The order of business at all meetings
of the Members shall be as follows: (a) roll call to determine the
voting power
represented
at the meeting; (b) proof of notice of meeting or waiver of notice; (c) reading
of Minutes of preceding meeting; (d) reports of officers; (e) reports of
Committees; (f) election of Inspector of Elections at Annual Meetings
or Special Meetings
held for such purpose; (g) election of Directors at Annual Meetings or Special
Meetings held for such purpose; (h) unfinished business; and (i) new business.
Section 3A.08. Action Without A Meeting: Any action, which may be taken
at a meeting of the Members (except for the election of Directors)
may be taken
without
a meeting by written ballot of the Members. Ballots shall be solicited in the
same manner as provided in Section 3A.04 for the giving of notice of meetings
of Members. Such solicitations shall specify (a) the number of responses needed
to meet the quorum requirements, (b) the percentage of approvals necessary
to approve the action, and (c) the time by which ballots must be received in
order
to be counted. The form of written ballot shall afford an opportunity to specify
a choice between approval and disapproval of each matter and shall provide
that, where the Members specifies a choice, the vote shall be cast in accordance
therewith.
Receipt within the time period specified in the solicitation of a number of
ballots which equals or exceeds the quorum which would be required if the action
were
taken at a meeting and a number of approvals which equals or exceeds the number
of votes which would be required for approval if the action were taken at a
meeting at which the total number of votes cast was the same as the total number
of ballots
cast shall constitute approval by written ballot.
Section 3A.09. Proxy: (a) Every Member entitled to vote or execute consent
shall have the right to do so either in person, or by an agent or agents authorized
by a written proxy executed by such Member or his duly authorized agent and
filed
with the Secretary of the Association; provided that no such proxy shall be
valid after the expiration of eleven (11) months from the date of its execution
unless
otherwise provided in the proxy, except that a maximum term of any proxy shall
be three (3) years from the date of execution. All proxies must satisfy the
requirements of Section 7613 of the California Corporations Code. (b) Any revocable
proxy
concerning certain matters which require a vote of the Members is not valid
as to such matters unless it sets forth the general nature of the matter to
be voted
on. These certain matters are the election and filling of any Board vacancy,
and/or other matter which may be specifically set forth in these Bylaws.
Section 3A.1Q. Consent of Absentees: The transactions of any meeting
of Members, either Annual or Special, however called and noticed, shall
be as valid as
though had at a meeting duly held after regular call and notice, if a quorum
be present
either in person or by proxy, and if, either before or after the meeting, each
of the Members not present in person or by proxy, signs a written waiver of
notice, or a consent to the holding of such meeting, or an approval of the
Minutes thereof.
All such waivers, consents or approvals shall be filed with the corporate records
or made a part of the Minutes of the meeting.
Section 3A.11. Minutes, Presumption of Notice: Minutes or a similar record
of the proceedings of meetings of Members, when signed by the President or
Secretary,
shall be presumed truthfully to evidence the matters set forth therein. A recitation
in the Minutes of any such meeting that notice of the meeting was properly
given shall be prima facie evidence that such notice was given.
ARTICLE
IV
ELECTION OF BOARD OF DIRECTORS
Section 4.1. Number: The affairs of this Master Association shall be
managed by a Board of five (5) directors, each of whom, except for
those appointed
and serving as first Directors, must either be a resident Owner of a Lot
or Condominium
in the Properties, or an agent of Declarant or an agent of a Participating
Builder for so long as Declarant or a Participating Builder owns a Lot or
Condominium in the Annexable Area.
Section 4.2. Nomination: Nomination for election to the Board of Directors
shall be made by a Nominating Committee. Nominations may also be made from
the floor
at the annual meeting. The Nominating Committee shall consist of a Chairman,
who shall be a member of the Board of Directors, and two (2) or more Members
of the Master Association. The Nominating Committee shall be appointed by
the Board of Directors ninety (90) days prior to each annual meeting of the
Members,
to serve until the close of such annual meeting. The Nominating Committee
shall make as many nominations for election to the Board of Directors as
it shall
in its discretion determine, but not less than the number of vacancies that
are
to be filled.
Section 4.3. Election: Term of Office: At the Annual Meeting, the Members
shall elect Directors for a term of two (2) years to succeed those Directors
whose
terms have expired. If any Annual Meeting is not held, or the Directors are
not elected thereat, the Directors may be elected at any Special Meeting
of Members
held for that purpose. All Directors shall hold office until their successor
has been elected, or until his death, resignation, removal or judicial adjudication
of mental incompetence. The term of office of each Director elected to fill
a vacancy created by the resignation, death or removal of his predecessor
shall be the balance of the unserved term of his predecessor. Cumulative
voting shall
be used in the election of Directors for any election in which more than
two (2) Directors are to be selected, subject only to the procedural requirements
to cumulative voting in the following sentence. A Member may cumulate his
votes
for any candidate for the Board if the candidate's name has been placed in
nomination
prior to the voting, and if such Member, or any other Member, has given notice
at the meeting, prior to the voting of such Member's intention to cumulate
votes. If a Member cumulates his votes, such Member may cast a number of
votes equal
to the Member's share of the voting power as set forth in the Declaration,
multiplied by the number of Directors to be elected.
Section 4.4. Removal: The entire Board of Directors may be removed with
or without cause, by a majority vote of the Members. Unless the entire
Board
is removed
from office, as above, an individual Director shall not be removed prior
the expiration of his term of office if the number of votes cast against
his removal
would be sufficient to elect the Director if voted cumulatively at an election
at which the same total number of votes were cast and the entire Board of
Directors authorized at the time of the most recent election of the Director
to be removed
were then being elected. In the event of the death, resignation, removal
or judicial adjudication of mental incompetence of a Director, his successor
shall
be selected
by a majority of the remaining Members of the Board, and shall serve for
the unexpired term of his predecessor.
Section 4.5. Vacancies: Vacancies in the Board
may be filled by a majority of the remaining Directors, though less than
a quorum,
and each Director so
elected shall hold office for the unexpired term of his predecessor and until
his successor
is elected at an Annual Meeting of Members, or at a Special Meeting called
for that purpose.
A vacancy or vacancies shall be deemed to exist in case of the death
or resignation of any Director, or if the Members shall increase
the authorized number of
Directors but shall fail at the meeting at which such increase is authorized
or at an adjournment
thereof, to elect the additional Directors so provided for, or in the case
Members fail at any time to elect the full number of authorized Directors.
The Members may, at any time, elect Directors to fill any vacancy not filled
by the Directors, and may elect the additional Directors at the meeting
at which an amendment of the Bylaws is voted, authorizing an increase in
the
number of
Directors.
If any Director tenders his resignation to the Board, the Board shall have
the power to elect a successor to take office at such time as the resignation
shall
become effective.
Section 4.6. Compensation: Without the prior vote or written assent
of the majority of the total voting power of the Master Association,
and the
majority
of votes
of Members other than Declarant and any Participating Builders, no director
shall receive compensation for any service he may render to the Master
Association. However, any director may be reimbursed for his actual expenses
incurred
in the
performance of his duties.
Section 4.7. Liability of Directors; Indemnification of Directors
and Agents: No Director shall have any liability based upon any alleged
failure to
properly discharge the obligations of a director as long as such Director
performs
the duties of a director in a manner not expressly contrary to law
and in a manner
such Director believes to be in the best interests of the Master Association
and with such care, including reasonable inquiry, as an ordinarily
prudent person in a like position would use under similar circumstances.
A Director
shall be
entitled to rely on information in any form prepared or presented by
officers or employees of the Master Association whom the Director believes
to be
reliable and competent in the matters presented and to rely on the
information and
advice of other outside consultants which the Director believes to
be within such
person's professional or expert competence. Directors and other agents
of the Master Association
shall be indemnified to the full extent allowed by law without limitation.
ARTICLE V
MEETINGS OF DIRECTORS
Section 5.1. Regular Meetings: Regular meetings of the Board of Directors
shall be held monthly at such place located on the Properties,
or as close thereto
as possible, and hour as may be fixed from time to time by resolution
of the Board. Should said meeting fall upon a legal holiday,
then that meeting
shall
be held at the same time on the next day which is not a legal
holiday. Notice of the time and place of each meeting shall be posted
at
a prominent place
or places within the Properties, and shall be communicated to
each director not
less than four (4) days prior to the meeting; provided, however,
that notice of the meeting need not be given to a director who
has signed
a waiver
of notice or a written consent to holding of the meeting.
Section 5.2. Special Meetings: Special meetings of the Board
of Directors shall be held when called by the president of
the Master
Association,
or by any two
directors. The notice shall specify the time and place of the
meeting and the nature of the business to be conducted and
shall be sent
to all directors
and
posted in the manner prescribed for notice of regular meetings
not less than seventy-two (72) hours prior to the scheduled
time of the
meeting;
provided,
however, that notice of the meeting need not be given to a
director who has signed a waiver of notice or a written consent to
holding
of the
meeting.
Section 5.3. Quorum: A majority of the number of directors
shall constitute a quorum for the transaction of business.
Every act
performed or decision
made by a majority of the directors present at a duly held
meeting at which a quorum
is present shall be regarded as the act of the Board.
Section 5.4. Attendance by Other Members: Regular and special
meetings of the Board shall be open to all Members of the
Master Association
provided, however,
that Master Association Members who are not on the Board
may not participate in any deliberation or discussion unless
expressly
so authorized by
vote of a majority of a quorum of the Board.
Section 5.5. Executive Session: The Board may, upon vote
of a majority of a quorum, adjourn a meeting and reconvene
in
executive
session
to discuss and
vote upon
personnel matters, litigation in which the Master Association
is or may become
involved and orders of business of a similar nature.
The nature of any and all business to be considered in the
executive session
shall
first
be announced
in
the open session.
Section 5.6. Actions Without a Meeting: The Board of
Directors may take actions and exercise those powers
and duties specified
in Article
VI
or otherwise
authorized by these Bylaws or statute without a meeting
if all of the Directors consent
in writing to the action to be taken. If the Board
of Directors resolves by unanimous written consent to take
an action,
an explanation of
the action taken
shall be
posted in a prominent place or places within the Master
Association Maintenance Area as the Directors may direct
which is convenient
to the Owners within
three (3) days after the written consents of all Directors
have been obtained.
ARTICLE VI
POWERS AND DUTIES OF THE BOARD OF DIRECTORS
Section 6.1. Powers: The Board of Directors shall have
power to:
(a) Suspend the voting rights and right to use
of the recreational facilities of a Member
during any
period
in which such
Member shall be in default
in the payment of any assessment levied
by the Master Association, or for a
period
not to exceed thirty (30) days for infraction
of published rules and regulations, provided
that
(i) the Member
to be suspended has been
given at least fifteen
(15) days' prior written notice of such
action to be taken, which
notice shall be given in the same manner
as notice of special meetings of
Members, and (ii)
the Member to be suspended is given the
right to be heard by the Board of Directors, orally
or in
writing,
not
less than
five (5)
days before
the effective
date
of
the suspension.
(b) Exercise for the Master Association all
powers, duties and authority vested in or delegated
to
this Master Association and not reserved
to the membership by other provisions of these Bylaws,
the Articles of
Incorporations, or the Master Declaration;
(c) Employ a manager, an independent contractor,
or such other employees as they deem necessary,
and to
prescribe their duties. Any manager,
agent or employee
selected prior to the first annual election
shall be
employed to manage or work only until
the first annual
election after initial organization,
at which time the
continuance of the same or the selection
of a new manager
or agent shall be determined by the Board
of Directors
selected at the first annual election.
In addition, the
Master Association shall have the authority
to delegate
its power to committees, officers of
the Master Association, or employees.
All contracts of the Master
Association, however, shall be limited
in duration for a
period of not more than one (1) year
to be terminable by
either party hereto without cause and
without payment of
a termination fee, upon ninety (90) days1
written notice
thereof and shall be terminable for cause
on thirty (30)
days written notice, except as follows:
(1) A management contract, the terms of which
have been approved by the Federal Housing
Administration or Veterans Administration.
(2) A contract with a public utility company
if the rates charged for the materials
or services
are regulated by the Public Utilities
Commission
provided, however, that the term of the
contract
shall not exceed the shortest term for
which the
supplier will contract at the regulated
rate.
(3) Prepaid casualty and/or liability insurance policies of not to
exceed three (3) years
duration provided that the policy permits
short rate
cancellation by the insured.
(4) Lease agreements for laundry
room fixtures and equipment
of not to exceed five (5) years
duration provided that the lessor
under the agreement is not
an entity in which the Declarant has a
direct or indirect ownership interest
of ten percent (10%) or more.
(5) Agreements for cable television services
and equipment or satellite dish television
services
and equipment of not to exceed
five (5) years
duration provided that the supplier
is not an entity
in which the Declarant has a direct
or indirect
ownership interest of ten percent
(10%) or more.
(6) Agreements for sale or lease of
burglar
alarm and fire alarm equipment,
installation and
services of not to exceed five
(5) years duration
provided that the supplier or
suppliers are not
entities in which the Declarant
has a direct or
indirect ownership interest of
ten percent (10%) or
more.
(d) Cause to be prepared and distributed to each Member:
(1) A pro forma operating statement (budget) for each fiscal
year which shall be distributed not less than forty-five (45) days and not more than sixty (60) days before the beginning of the fiscal year containing at least the following information:
(i) Estimated revenue and
expenses on an
accrual basis.
(ii) The amount
of the total cash
re-serves of the
Master
Association
currently
available for
replacement
or major
repair of common
facilities and
for contingencies.
(iii) An itemized
estimate of the
remaining life
of,
and the
methods
of funding
to defray the costs
of repair,
replacement
or additions
to, major
components
of the Master Association
Maintenance Area.
(iv) A general
statement setting
forth the procedures
used by
the governing
body in
the calculation
and establishment
of reserves
to defray the
costs of repair,
replacement or
additions to major
components of the
Master
Association
Maintenance
Area.
(2) A balance sheet
as of an accounting
date which
shall
be the last day
of the month
nearest in time
to six (6)
months from
the date
of closing of
the first
sale of a Condominium
or Lot to a Member
of the Master
Association
and an operating
statement
for an accounting
period from
the
aforesaid date
of first
closing
to the aforesaid
accounting date
which shall be
distributed
within
sixty (60)
days
after the accounting
date. The operating
statement shall
include a
schedule of assessments
received or receivable
itemized by
Condominium or
Lot
number
and
by the name of
the person or
entity
assessed;
(3) An annual
report consisting
of the
following which
shall
be distributed
within one hundred
twenty (120)
days after the
close
of the fiscal
year:
(i) A balance
sheet as of
the end of
the fiscal
year.
(ii) An operating
(income)
statement for the fiscal
year.
(iii) A statement
of changes
in financial
position
for
the fiscal
year.
(iv) Any information
required to
be reported
under
Section
8322
of the
Corporations
Code of the
State of California.
If such report
is not
prepared by an independent
accountant,
it shall
be
accompanied
by the
certificate of an authorized
officer
of the
Master
Association that
the statements
were prepared
without
independent audit
or review
from the books and
records
of the Master
Association.
(4) A copy
of an
external audit
prepared
in accordance with generally
accepted
accounting principles
by an
independent public
accountant
licensed
by the California State Board
of Accountancy
which
shall be required for fiscal
year
financial statements
(other
than budgets)
for any
fiscal year
in
which the gross income to
the Master
Association
exceeds $75,000.00. The copy
audit
shall be distributed
within
one hundred
twenty
(120) days after
the close
of each
fiscal
year.
(5) In
addition
to financial
statements,
the governing
body
shall
annually
distribute
within
sixty
(60)
days
prior
to
the beginning
of
the fiscal
year
a statement
of
the Master
Association's
policies and practices in
enforcing
its remedies
against
Members
for defaults
in the
payment
of regular
and
special
assessments
including
the
recording
and
foreclosing
of liens
against
Member's
subdivision
interests.
Section 6.2. Duties: It shall
be the duty of the Board
of Directors to:
(a) Cause to be kept a complete
record of all its
acts and corporate affairs
and to present a statement
thereof to the Members
at the annual meeting
of the
Members, or at any special
meeting when such statement
is
requested in writing
by the Delegates representing
one-
fourth (1/4) of the Class
A Members who are entitled
to
vote;
(b) Supervise all officers,
agents and employees
of this Master Association,
and to see that their
duties
are properly performed;
(c) As more fully provided
in the Master Declaration, to:
(1) Fix the amount of
the annual assessment
against each Condominium
or Lot at least
thirty (30) days in advance
of each annual
assessment
period;
(2) Send written notice
of each assessment
to
every owner subject
thereto at least
thirty (30)
days in advance
of each annual
assessment
period;
and
(3) Record a notice
of assessment
pursuant to
Civil Code
Section 1367
and foreclose
the lien
against any
property for
which assessments
are not
paid within
thirty (30)
days after
the date a
Notice
of Delinquent
Assessment
has been mailed
to the
Owner or bring
an action at
law against
the
Owner
personally
obligated to
pay the same.
(d) Issue, or to
cause an
appropriate officer to
issue, upon
demand by
any person,
a certificate
setting
forth whether
or not any
assessment
has
been paid.
A
reasonable
charge may
be made by
the Board'
for
the
issuance
of these
certificates.
If a certificate
states
an assessment
has been
paid, such
certificate
shall be
conclusive
evidence
of such payment;
(e) Procure and
maintain
adequate
liability
and
hazard
insurance
on property
owned by
the Master
Association
as required
by the
Master
Declaration;
(f) Cause all
officers
or employees
having
fiscal
responsibilities
to be
bonded,
as it
may deem
appropriate;
(g) Appoint
a paid
manager
responsible
to the
Board
and delegate
to such
manager
the
authority
to manage
the
Properties.
Section
6.3. Prohibitions: The
Board shall
be
prohibited from
taking
any
of the
following
actions,
except
with
the
vote
or
written assent
of
a majority
of
the total
voting
power
of
the
Master Association
and
a majority
of
the votes
of
Members other
than
Declarant
or
any Participating
Builders:
(a) Incurring
aggregate
capital
expenditures
in
any
fiscal
year
in
excess
of
five
percent
(5%)
of
the
budgeted
gross
expenses
of
the
Master
Association
for
that
fiscal
year.
(b) Selling
during any
fiscal year
property of
the
Master
Association having
an aggregate
fair market
value
greater
than five
percent (5%)
of the
budgeted gross
expenses
of the
Master Association
for that
fiscal year.
(c) Paying
compensation to
Members of
the Board
or
to
officers of
the Master
Association for
services
performed
in the
conduct of
the Master
Association's
business
provided, however,
that the
Board may
cause a Member
or. officer
to be
reimbursed for
expenses incurred in
carrying on
the business
of the
Master Association.
(d) Filling
a vacancy
on the
Board of
Directors
created
by the
removal of
a director.
(e) Initiate
legal proceedings
in a
superior court of
the State
of California,
except (1)
an action
to
judicially
foreclose an
assessment lien
pursuant to
the
Master
Declaration, (2)
an action
to enforce
Master
Declaration,
Bylaws, Articles
of Incorporation,
Rules and
Regulations and
the decisions
of the
Architectural Review
Committee and/or
Board of
Directors, or
(3) to
cross-complain
in any
municipal or
superior court
action
brought
against the
Master Association
as a
party
defendant.
ARTICLE VII OFFICERS
AND THEIR
DUTIES
Section
7.1. Enumeration
of Officers: The officers
of the
Master Association
shall be
a president
and vice-president,
who shall
at all
times be
members of
the Board
of Directors,
a secretary,
and chief
financial officer,
and such
other officers
as the
Board may
from time
to time
by resolution
create.
Section
7.2. Election
of Officers: The election
of officers
shall take
place at
the first
meeting of
the Board
of Directors
following each
annual meeting
of the
members.
Section
7.3. Term: The officers
of the
Master Association
shall be
elected annually
by the
Board and
each shall
hold office
for one
(1) year
unless he
shall sooner
resign, or
shall be
removed, or
otherwise
disqualified
to serve.
Section
7.4. Special
Appointments: The
Board may
elect such
other officers
as the
affairs
of
the Master
Association
may
require,
each
of whom
shall hold
office
for
such period,
have such
authority,
and
perform
such
duties
as
the Board
may, from
time to
time, determine.
Section
7.5. Resignation
and Removal: Any officer
may be
removed
from
office
by
the Board
with or
without
cause.
Any officer
may resign
at any
time by
giving
written
notice
to
the Board,
the president
or the
secretary.
Such
resignation
shall
take effect
on the
date of
receipt
of
such notice
or at
any later
time specified
therein,
and
unless
otherwise
specified
therein,
the acceptance
of such
resignation
shall
not be
necessary
to
make it
effective.
Section
7.6. Vacancies: A vacancy
in any
office
may
be filled
by appointment
by the
Board.
The
Officer
appointed
to such
vacancy
shall
serve for
the remainder
of the
term of
the officer
he replaces.
Section
7.7. Multiple
Offices: The
offices
of
secretary
and
chief financial
officer
may
be held
by the
same person.
No person
shall simultaneously
hold more
than one
of any
of the
other offices
except
in
the case
of special
offices
created
pursuant
to
Article
VIII,
below.
Section
7.8. Duties: The duties
of the
officers
are
as follows:
(a) President:
The President
shall preside
at all
meetings
of the
Board of
Directors;
shall
see that
orders
and
resolutions
of
the Board
are carried
out; shall
sign
all
leases,
mortgages,
deed and
other written
instruments
and
shall co-sign
all checks
and promissory
notes.
(b) Vice-President:
The vice-president
shall act
in
the place
and stead
of the
president
in
the event
of
his
absence,
inability
or refusal
to act,
and shall
exercise
and discharge
such other
duties
as
may be
required
of him
by the
Board.
(c) Secretary:
The secretary
shall record
the
votes
and keep
the minutes
of all
meetings
and
proceedings
of the
Board and
of the
members;
serve
notice
of
meetings
of
the Board
and of
the members;
keep appropriate
current
records showing
the members
of the
Master
Association
together
with
their addresses,
and shall
perform
such
other duties
as required
by the
Board.
(d) Chief Financial
Officer:
The
chief financial
officer
shall
receive
and
deposit
in
appropriate
bank
accounts
all
monies
of
the Master
Association
and
shall disburse
such funds
as directed
by resolution
of the
Board of
Directors;
shall
co-sign
all
checks
and
promissory
notes
of the
Master
Association
and shall
keep or
cause to
be kept
proper
books
of account.
Section
7.9. Compensation: Without
the
prior vote
or written
assent
of
a majority
of the
voting
power
of the
Master
Association
and a
majority
of
the votes
of Members
other than
Declarant
or
any Participating
Builders,
no
officer
shall
receive
compensation
for any
service
he
may render
to the
Master
Association.
However,
any
officer
may
be reimbursed
for his
actual
expenses
incurred
in
the performance
of his
duties'.
ARTICLE
VIII
COMMITTEES
The
Master
Association
shall appoint
an Architectural
Control
Committee,
as provided
in the
Master
Declaration,
and a
Nominating
Committee,
as provided
in these
Bylaws.
In
addition,
the
Board of
Directors
shall
appoint
other
committees
as
deemed
appropriate
in carrying
out its
purpose.
ARTICLE
IX
BOOKS
AND RECORDS
Section
9.1. Availability
of Records: The membership
register,
books
of account
and minutes
of meetings
of the
members
of
the Board
and of
committees
of
the Board
shall be
made available
for inspection
and copying
by any
Member,
or
by his
duly-appointed
representative,
at
any reasonable
time and
for a
purpose
reasonably
related
to
his interest
as a
Member,
at
the office
of the
Master
Association
or at
such other
place within
the Properties
as the
Board shall
prescribe.
The
Board shall
make available
to any
prospective
purchaser
of a
Condominium
or
Lot, any
Owner of
a Condominium
or Lot,
any first
Mortgagee,
and
the holders,
insurers
and
guarantors
of
a first
Mortgage
on
any Condominium
or Lot,
current
copies
of the
Master
Declaration,
the Articles
of Incorporation,
the Bylaws,
rules governing
the Project
and all
other books,
records
and
financial
statements
of the
Master
Association
when requested
in writing
and when
accompanied
by
a reasonable
fee
which the
Board shall
set in
an amount
which shall
cover the
costs of
reproduction
and
a nominal
service
charge.
Section
9.2. Rule
Making: The
Board shall
establish
reasonable
rules with
respect
to:
(a) Notice
to be
given to
the custodian
of the
records
by the
Member
desiring
to make
the inspection.
(b) Hours
and days
of the
week when
such an
inspection
may be
made.
(c) Payment
of the
cost of
reproducing
copies
of
documents
requested
by
a Member.
Section
9.3. Directors'
Right to
Inspect: Every
director
shall
have the
absolute
right
at any
reasonable
time
to inspect
all books,
records
and
documents
of
the Master
Association
and
the physical
properties
owned
or controlled
by the
Master
Association.
The right
of inspection
by a
director
includes
the right
to make
extracts
and
copies
of
documents.
ARTICLE
X
MISCELLANEOUS
Section
10.1. Amendments: These Bylaws
may be
amended
only
by the
affirmative
vote
of at
least a
bare majority
of (a)
all the
voting
power
of the
Master
Association
and (b)
the majority
of votes
of the
Members
of
the Master
Association
other
than Declarant
or any
Participating
Builders.
However,
if
the two-class
voting
structure
as set
forth in
the Master
Declaration
is
still in
effect,
these
Bylaws
may
not be
amended
without
the vote
or written
assent
of
the Delegates
representing
the
prescribed
percentage
of each class of
membership.
Section
10.2. Conflicts: In the
case of
any conflict
between
the
Articles
of
Incorporation
and
these Bylaws,
the Articles
shall control;
and in
the case
of any
conflict
between
the Master
Declaration
and
these Bylaws,
the Master
Declaration
shall
control.
Section
10.3. Specific
Voting
Requirements: Any pro-vision
herein
calling
for membership
approval
of
action
to
be taken
by the
Master
Association,
except
provisions
with respect
to the
action
referred
to in
Section
11.10
of the
Master
Declaration
to enforce
the obligation
of the
Declarant
referred
to therein,
shall expressly
require
the
vote or
written
assent
of the
Delegates
representing
a prescribed
percentage
of
each class
of membership
during
the
time that
there are
two outstanding
classes
of
membership,
as
set forth
above.
Section
10.4. Fiscal
Year: The
fiscal
year
of the
Master
Association
shall begin
on the
first day
of January
and end
on the
31st day
of December
of every year.
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